Deals in the business world often contain large quantities of confidential documents that must be safely shared and reviewed. Documents are often time-sensitive, and teams must look over documents simultaneously to ensure that they are in compliance. In the past, sharing physical documents required a lot of traveling and cost for multiple parties to look over them. Virtual data rooms enable these teams to access documents remotely, without the need to travel, thus reducing costs and enabling companies to complete transactions more quickly and efficiently.
There are a myriad of different virtual data room providers However, not all of them are to be the same. Some are more tailored to specific transactions and industries than others, while some offer more advanced functionality and consulting services.
The most effective online deal room solutions allow users to view documents in a fast high-quality, high-quality view and support various file types. They also offer a range of permission options, and provide statistics on document viewing and user activity. A number of these virtual deal rooms providers are SEC and FINRA compliant and place security as their top priority. FirmRoom is one such service that offers a no-cost trial and an affordable flat-rate pricing model rather than a per-page pricing approach.
Investment banks need software that is easy to use and secures sensitive data for high-stakes transactions. They should speed up the M&A diligence process, make a management presentation with prospective buyers in a matter of seconds, and ensure that investor communications are secure through remote control of data and insight dashboards. They must also oversee and track progress on various tasks, including writing and reviewing reports, looking over documents, and completing Q&A.