Virtual Board Meetings can be a great solution to reduce the burden of physical meetings. Virtual meetings are an excellent way to get rid of the restrictions of physical meetings, whether it is due to time constraints or costly travel. However, like any other board meeting virtual meetings aren’t free of obstacles. Here are some essential guidelines to help you keep from losing control and being behind in your online board meeting.
Your virtual board meetings will be successful if you’ve got a clear set-of-rules. This means determining how to draw the attention of the audience (i.e. whether or not everyone raise their hands to speak or do you employ a more structured method of taking the stage). It is also crucial to establish a structure for the discussion in order to allow everyone to contribute equally.
A clear set of guidelines will also ensure that there are no miscommunications in the virtual meeting. This can be accomplished by clearly defining how and when the chair will acknowledge participants for their contributions as well as what is to be discussed on each item of the agenda. It is crucial that all board members see each other in order to discuss issues and concerns in a clear manner.
A clear set of guidelines will also ensure that board members follow up on tasks assigned to them at the board meeting. This can be accomplished by giving a clear task-management system that will enable board members to update the status of their assignments and easily find relevant information on the platform.
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