Companies deal with a large amount of sensitive data and a breach of that data can cause irreparable damage to the brand’s reputation and customer trust, as well as potential legal issues. Secure document storage eliminates the risk and ensures that special info the business can continue to operate without interruption.
Storing information securely in an offsite location also safeguards the physical assets of the company from a range of threats, such as natural catastrophes or theft. It also reduces the expenses associated with maintaining paper based systems, and improve workflow processes by allowing to transfer documents quickly between devices for instant accessibility.
Secure document storage systems should include features such as access control, encryption and other features that stop any unauthorized use of data. It should also include a backup system for data, activity monitoring to identify suspicious activities, and a simple interface that facilitates the adoption of employees and makes the storage of confidential information an effortless part of everyday work.
View-only features also help safeguard intellectual property by preventing people from editing or downloading files to their personal devices and computers which makes them less susceptible to ransomware-related threats. Dynamic watermarking gives an unique stamp that reveals who is working on the document to anyone that is able to view it. This helps businesses track down attackers in the case of a data leak.
As businesses expand as they expand, they have to ensure that their online document storage provider can keep up with the growing. The right provider will have capabilities to scale their services and have the ability to expand capacity whenever necessary and provide a smooth change without disrupting workflows.