Board document management is the process of preparation reviewing, sharing, and distributing board materials for meetings. This is usually done via email distribution and couriers for physical documents. However, digital solutions like online board portals are much more secure and efficient in meeting preparation documents, document sharing, and board meeting minutes.
A highly-performing board thrives by a smooth and efficient communication. It is therefore important to have a system that allows your board to collaborate before, during and after meetings. This includes a collaborative workspace and digital voting tools.
The best way to ensure that your board is prepared for each meeting is to use the appropriate software for managing your board in place. This will ensure that your board is productive, reduce frustration and stress, and also help everyone remain focused on the governance.
Prioritize Security
The information on your board platform should be protected regardless of address whether it’s confidential information about personnel, board-related documents or committee records. It is essential to choose a document management platform for boards that puts security first and has top-of-the-line security features.
Make it easy for your board to prepare for every meeting with a simple dashboard view of all meetings scheduled and related documents. This will take away the manual process of determining most suitable time to convene for everyone and ensure that all participants are on the same page. This ensures that your board directors are able to access the most current version of your confidential documents and reduces the risk of misplaced documents.